Administrative assistant resume example
A complete resume for an administrative assistant in real estate and healthcare offices, plus summaries, bullet points and skills.
What hiring managers look for
Hiring managers want an assistant who keeps things running without being chased: organized, reliable and good with people and software. Your resume shows that through the size of the workload you handled and the improvements you made.
This example shows an administrative assistant with five years in real estate and healthcare offices. The simple layout keeps it easy to read, the bullets give numbers for calls, people and budgets, and the skills list names the software. It works for receptionists, office coordinators and office managers too.
Administrative assistant resume summary examples
Mid-level, 5 years
Administrative assistant with 5 years of experience supporting busy teams in real estate and healthcare. Manages calendars, travel and records for up to 12 people, and runs the front office for a 60-person firm. Organized, discreet and quick with Microsoft 365.
Entry level
Organized, friendly office assistant with 1 year at a busy dental office front desk. Answers phones, books appointments and keeps patient records up to date. Quick to learn new software, with strong Excel and Word skills.
Legal office
Administrative assistant with 7 years supporting legal teams. Manages court calendars for 6 attorneys, prepares filings and handles confidential client records with care.
Office manager
Office administrator with 9 years in tech startups, running offices of up to 150 people. Manages vendors, budgets and onboarding, and saved $60K a year by renegotiating contracts.
Administrative assistant resume bullet points
Strong bullets start with what you did and end with what changed. Borrow the pattern, then use your own numbers.
- Managed calendars for 3 executives, scheduling 40+ meetings a week across time zones without double bookings.
- Booked travel for a 25-person team, saving 15% a year with preferred hotel rates.
- Processed 200 invoices a month in QuickBooks and followed up on late payments.
- Created onboarding checklists so new hires had their equipment and accounts on day one.
- Digitized 10 years of paper records, freeing up a full storage room.
- Took minutes at weekly leadership meetings and tracked follow-up tasks to completion.
- Ordered supplies and managed 8 vendors, staying within budget for 3 years.
- Answered and routed 100 calls a day on a multi-line phone system.
Skills for an administrative assistant resume
Skills job postings ask for
- Microsoft 365 (Word, Excel, Outlook)
- Google Workspace
- Calendar management
- Scheduling
- Data entry
- Records and file management
- Travel booking
- Expense reports
- Multi-line phone systems
- QuickBooks or similar
Skills to show in your bullets
- Organization
- Discretion
- Communication
- Reliability
- Problem solving
List the skills a posting names in its own words, and only the ones you can talk about in an interview. Qualities like these read best as results in your bullets, not as a list.
Tips for writing an administrative assistant resume
- 1
Show the volume
Calls a day, people supported, meetings scheduled. Numbers show a hiring manager how busy your office was and that you kept up.
- 2
Name your software
Most postings list Microsoft Office or Google Workspace, and some ask for QuickBooks, Salesforce or a scheduling tool. List them by name, and say how well you know Excel.
- 3
Add an improvement or two
A new filing system, smoother onboarding or savings on supplies shows you make the office run better, not just keep it going.
- 4
Mention discretion where it matters
If you've handled medical, legal or HR records, say so. It tells employers they can trust you with confidential work.
Make it yours
Talk instead of writing
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Fit it to every job
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Know it gets read
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